Recruiting Meeting Templates

Last updated: February 26, 2026

Top Voted Agendas used by our community to schedule recruiting meetings!

 

Best Intake Meeting (with Hiring Managers)

Recommendation for set-up:

  • 45 minutes or 60 minutes
  • Voted best over Video
  • Less availability (to drive urgency with hiring team)

Calendar Event Title

{{Role}} Intake Meeting | $Host.FullName & $Attendee.FullName

Calendar Event Agenda [to copy]

 

Hi $Attendee.FirstName, I am excited to help you fill for the role of {{role}}. For this meeting, we will be covering the following:

1. Market Research (salary expectations across the nation)
2. Review & confirm requirements
3. Resume review
4. Next Steps

Please use the zoom link below, and if you have any problems you can reach me on my phone number listed below. $Meeting.Zoom.Link $Host.FirstName $Host.PhoneNumber

 

Best Recruiter Screen

Recommendation for set-up:

  • 20 minutes, 25 minutes, or 30 minutes
  • Phone meeting voted most commonly used (gives candidates a break from video meetings)
  • 2 weeks of availability (less if an urgent role)

Calendar Event Title

{{Company Name}} - Phone Screen with $Attendee.FullName

Calendar Event Agenda [to copy]

Hello $Attendee.FirstName,

Looking forward to chatting. I'll reach out directly at $Attendee.PhoneNumber.

Thank you,

$Host.FirstName

 

Best Hiring Manager Screen (when scheduling for others)

Recommendation for set-up:

  • 30 minutes
  • Video meeting voted most commonly used (gives candidates a chance to meet the HM)
  • 2 weeks of availability (maximize availability given to the candidate as Hiring Managers are busy, so give the candidate enough options)

Calendar Event Title

{{Company Name}} Hiring Manager Call | $Host.FullName & $Attendee.FullName

Calendar Event Agenda [to copy]

Hi $Attendee.FirstName,

We're excited to connect you with our our Hiring Manager. This meeting will take place on $Meeting.Start.Date at $Meeting.Start.Time by Zoom Video. Everyone please connect using the Zoom Link below:

$Meeting.Zoom.Link

My email adress is below just in case you need it:
$Host.Email

$Host.FirstName